In this article, we will explore the factors that affect a wedding planning timeline.
One of the most common questions couples have when they are setting a date is, "How far in advance should we start planning?" The answer depends on several factors. First, is the wedding local or at a destination? Second, is the wedding an elopement, a traditional wedding with all the frills, or somewhere in between these two examples? Third, how many guests do you anticipate, and what elements are most important to you as a couple? In this article, we will explore these factors based on the type of wedding.
Local or Destination
Although most people are aware that destination weddings require more planning, they might not be aware of all the requirements at their preferred destinations. For example, in the U.S.A., certain states may require a blood test before issuing a marriage license, or a couple may only be able to file for a license within a specific timeframe. Abroad, couples will find more restrictions, such as documents needing to be translated or the priest needing a dispensation from their local parish. A good rule of thumb is start at 12 months and then calculate the distance from your current location and your desired location. If it is more than 1,500 miles, add three months. If it is over 3,000 miles, add six months.
Elopement, Hybrid, or Traditional
For purposes of this articles, an elopement consists of a simple ceremony, with light reception to follow, up to 10 guests, and no special considerations (such as multi-faith traditions; although it may include a non-denominational officiant). A traditional wedding, as the name implies, encompasses all the traditional elements seen at many weddings (such as formal reception, first dances, receiving lines, and larger wedding parties). A hybrid wedding is the more common approach for most couples today. It involves hand-picking certain traditional elements from the past and making them unique to the couple. When deciding which style works best with your partner, you should make a list of any traditions important to either of you or your families. Then decide which are most important as well as the overall feel you want for your wedding (i.e., formal, relaxed, festive). Once you decide which of these types works best for you, then the timeline will be clearer.
Guest Lists & Key Elements
When you and your partner envision your perfect day, is it surrounded by closest family, or 200 people, or 500 people? There's no right or wrong answer, but the amount of people will factor into the amount of planning necessary. In 2021, the average wedding guest list in Washington, D.C. was 125 people (and across the country, it ranged from 75-150 guests).
Aside from the number of guests, certain elements of a wedding will require more planning than others. Elements such as ordering custom-made linens, incorporating pre- or post-wedding activities, or having fireworks can all increase a wedding planning timeline.
Wedding Types:
Elopement: 6 months minimum to ensure availability of vendors. 8 months if marrying during more popular months.
Hybrid: 8-10 months to allow sufficient notice for guests, ample time to secure vendors, and more flexibility in pricing.
Traditional: 12-14 months in order to ensure all necessary vendors are available.
Multi-faith/multi-cultural: 14 months to ensure sufficient time to satisfy any requirements of both faiths and cultures, such as Pre-Cana.
Destination (within U.S.A.): 12-16 months depending on the region. A busier location such as New York or Los Angeles will require more time to plan than a wedding in Sacramento, for example.
Destination (international): 16-18 months to ensure availability of venues, acquire any necessary documents, and provide translations for said documents.